Last updated: November 6, 2026
Recruiters can send their outreach sequences from their own Google Workspace mailbox instead of Cohera's. Cohera asks Google for one permission on that mailbox: to send email. It never asks to read, search or change anything in it.
1. What Cohera does with a connected account
- Sends the first email and the follow-ups of the recruiter's sequences, from the mailbox, under the recruiter's name.
- Reads nothing. The permission Cohera holds (Google calls it
gmail.send) cannot read the mailbox. Candidates reply to a Cohera address, and their replies appear in the recruiter's Cohera Messages inbox, not in the mailbox. - Paces itself. A newly connected account starts with a small number of cold emails a day and ramps up over its first weeks, on weekdays during business hours. The Connect dialog in Cohera shows the current numbers.
- Stops when told. The recruiter can pause or disconnect the account at any time in Cohera; disconnecting revokes Cohera's access at Google. Revoking Cohera's access from the Google account's own settings stops sending too: the account shows Reconnect needed in Cohera until the recruiter connects it again.
2. The one-time step for your Google Workspace admin
Google only lets a Workspace organization's users grant access to apps the organization's admin has allowed. Once per company, an admin marks Cohera as trusted:
- Sign in to the Google Admin console as a super admin.
- Go to Security → Access and data control → API controls.
- Under App access control, choose Manage third-party app access.
- Click Add app → OAuth app name or client ID.
- Paste Cohera's client ID. Recruiters find it in Cohera, on the Sequences page, in the Connect Google account dialog (there's a Copy button). Select the app that appears.
- Choose the organizational units or groups it applies to (everyone, or just the recruiting team).
- Set the access to Trusted and finish.
That's all. Nothing changes for the organization's users until a recruiter connects their own mailbox.
Until the admin has done this, a recruiter who clicks Connect sees a Google message saying the app is blocked or that access needs admin approval.
3. Connecting a mailbox (the recruiter)
- In Cohera, open Sequences and click Connect Google account.
- A Google window opens. Sign in with the mailbox to connect and allow Send email on your behalf.
- The account appears under Your sending accounts. Add it to a sequence on the sequence's Accounts tab.
Use a mailbox on a secondary domain if you can (for example jane@yourcompany-talent.com rather than jane@yourcompany.com): cold email can affect a domain's reputation, and a secondary domain keeps your main one out of it. Cohera checks that the domain publishes SPF, DKIM and DMARC records and tells you when one is missing.
4. Questions
- Can Cohera read my email? No. The permission it holds can only send. You can see exactly what Cohera has access to at myaccount.google.com/permissions.
- Where do replies go? To a Cohera address: the emails Cohera sends set their reply address to it. Replies show up in your Cohera Messages inbox, where the sequence stops for anyone who writes back.
- What if my password changes or the admin removes Cohera? Google stops accepting Cohera's access. The account shows Reconnect needed in Cohera, its sequences wait, and you get an email. Click Reconnect to carry on where it left off.
- What about bounces? Bounce reports land in your own mailbox, which Cohera can't see. Cohera only emails addresses it has verified, and the sequence's Results tab has a Mark bounced action for the ones that bounce anyway.
Something else? Email support@coheraai.com.